Even in small offices, the days of separate postage stamps and hand-opened letters are long gone. Mailroom equipment has provided the solution to this time consuming activity. Equipment is now available that can perform some or all of the postroom activities, saving you not only time but also money.
Postage is available online, but it is a time-consuming process, while you simply log into an online postage system, a single postage machine can be processing dozens of envelopes, thus saving valuable time. With a sealant added as part of your machine, you eliminate most of the work that must be done by hand.
Once you have established your daily mail volumes, it will be easier to decide how much equipment your office will need. A simple postage meter can save time and allow your employees to be better used elsewhere. It’s a good idea to produce a spreadsheet to track how much postage equipment you’ve used so you can calculate how much you have left.
There are scales using EPROMs available that deal with price increases as they occur and new EPROMs can be purchased or included when you lease the equipment.
Tracking systems are now commonplace and if your business needs to keep an eye on your mail this can be done online using the national postal services. Supplies you may need are available at post offices.
If you have a high-volume mailroom, you’ll need all-in-one machines. These machines have the ability to print the flyer or letter, collate, staple, fold, fill and address, as well as add postage. The finished product is sorted by zip code and ready for the Post Office.
These all-in-one machines can handle massive shipments. Very often, companies that provide a mail service also provide machines that can be purchased or leased.
In most cases, the government provides postal meters and through them a tracking system. Each meter has an identifiable number and can be stored in a small space.
Post room equipment comes in a variety of sizes and styles that you are sure to find something to suit your needs. A simple postage meter will save you money and time, even if you outsource your bulk mailings. The prospect of not having to lick and seal envelopes has to be a definite plus.
